Keywords are words or phrases that help classify and identify a document. Several potential keywords will be derived from the title of your document, from the HTML of a Web page (if available), or from both, depending on the option you choose.
Select one or more keywords for this document by double-clicking the word in the left box or by highlighting the word and clicking the Add button >. Several words can be
highlighted at the same time by dragging the cursor down the list of words. To select all words in the left box, click the Add All button >>. When finished click Finish.
Keywords are optional, however it is strongly recommended that one or more
keywords or phrases be added to every record in your database. Keywords are the actual words you will use to search for records in the database using the Keyword List Search Tool. If you fail to add keywords, the only other option
for finding a record will involve searching through the entire text of each document using the Search Grid Search Tool. This will take much longer than searching by keyword.
Note: Keywords can be added at any time with the Add button in the Keywords Box in the upper-right corner. Add a word or phrase and press Enter. Keywords
can be deleted by highlighting the word and clicking the Del button.
Keyword Tips:
- Keywords can be added fast by double-clicking any word in the Document Window.
- Phrases can be added by dragging the text of interest to the Add Keyword Box.
- Phrases can also be added with the Right-Click Menu. Highlight
a phrase and right-click it.
- Be consistent in choosing keywords. For example, consistently add only
the singular of a given keyword. Be aware that
many words will have synonyms.
Be sure to add the same synonym at all times.